Timezone Meeting Finder
Find the perfect meeting time for your distributed team. Add team members across different timezones and instantly see overlapping work hours. Share your configuration with a link.
Add at least 2 team members to find overlapping hours
Table of Contents
Why Use a Timezone Meeting Finder?
Coordinating meetings across timezones is one of the biggest challenges for distributed teams. What seems like a reasonable 2 PM meeting in New York is midnight in Singapore. Without proper planning, you risk scheduling meetings that force some team members to work outside their normal hours.
A timezone meeting finder helps you visualize everyone's working hours at a glance and instantly identify windows that work for the entire team. Instead of mentally calculating time differences or sending around availability polls, you can find the overlap in seconds.
This is especially valuable for teams spread across significantly different timezones—like a team with members in the US, Europe, and Asia. In such cases, the overlap window might be small, and it's crucial to know exactly when everyone is available.
How This Tool Works
This timezone meeting finder makes it easy to coordinate:
1. Add Team Members
Add each person on your team with their name, timezone, and typical working hours. The default is 9 AM to 5 PM, but you can customize this for each person based on their preferences or schedule.
2. See the Overlap
The tool automatically calculates and displays hours that work for everyone. The visual timeline shows each person's working hours and highlights the overlap in green.
3. Share with Your Team
Copy the shareable link to send to colleagues. When they open it, they'll see the same team configuration—making it easy to discuss and plan meetings together.
All processing happens locally in your browser. Your team information is never sent to any server. The shareable link simply encodes the configuration in the URL.
Tips for Remote Teams
🎯 Protect Core Hours
If overlap is limited, establish "core hours" when everyone is expected to be available for synchronous work. Use async communication for everything else.
🔄 Rotate Meeting Times
If someone always has meetings at inconvenient times, rotate the schedule so the burden is shared fairly across the team.
📹 Record Important Meetings
For team members who can't attend live, record meetings and share notes. This keeps everyone in the loop without forcing unsociable hours.
📅 Be Explicit About Timezones
Always include the timezone when sharing meeting times. "3 PM ET" is clearer than "3 PM." Better yet, include multiple timezones for key attendees.
⏰ Account for DST
Daylight Saving Time changes can shift meeting times. Re-check overlaps when clocks change, especially for teams spanning the US and Europe.
🌍 Embrace Async-First
Not everything needs a meeting. Document decisions, use collaborative tools, and reserve synchronous time for discussions that truly require real-time interaction.
Common Team Scenarios
US East + US West
Time difference: 3 hours
Relatively easy to coordinate. A 9 AM Pacific / 12 PM Eastern meeting works well, as does a 2 PM Pacific / 5 PM Eastern window. You have a solid 5-hour overlap during standard business hours.
US East + Europe (UK)
Time difference: 5 hours
Morning meetings in the US (9-11 AM ET) correspond to afternoon in the UK (2-4 PM). This is a common and manageable scenario with about 3-4 hours of comfortable overlap.
US East + India
Time difference: 9.5-10.5 hours
More challenging. Early morning US calls (8-9 AM ET) hit evening in India (6:30-7:30 PM IST). Alternatively, late afternoon India (4-5 PM IST) corresponds to early morning US (6:30-7:30 AM ET). One party typically needs to flex their hours.
Europe + Asia (Singapore)
Time difference: 7-8 hours
Morning in Europe (9-10 AM CET) is late afternoon in Singapore (4-5 PM SGT). There's usually a reasonable 2-3 hour overlap if both sides are flexible with their schedules.
Global Team (US + Europe + Asia)
Challenge level: High
Finding a time that works for all three regions is extremely difficult with standard 9-5 hours. You'll likely need to accept that some team members flex their hours, or adopt a "follow the sun" model where teams in adjacent timezones overlap, but the full team rarely meets synchronously.
Frequently Asked Questions
Yes! The tool uses your browser's timezone database, which includes DST rules. The displayed offsets reflect the current date, so if you're checking during summer, you'll see summer time offsets. Keep in mind that different countries change their clocks on different dates, so re-check overlaps after DST transitions.
The shareable link encodes all team member information (names, timezones, and work hours) directly in the URL. When someone opens the link, the tool reads this information and reconstructs the same view. No data is stored on any server—everything is in the URL itself.
If the tool shows no overlap, you have a few options: 1) Ask some team members to flex their working hours occasionally, 2) Rotate inconvenient meeting times so the burden is shared, 3) Embrace asynchronous communication for most interactions and reserve synchronous time for truly urgent matters, 4) Consider recorded video updates instead of live meetings.
Yes! Each team member can have different start and end times. This is useful for people who work non-standard hours, early birds, night owls, or those with part-time schedules. Just adjust the "Start" and "End" dropdowns for each person.
Absolutely. All calculations happen in your browser. No data is ever sent to our servers. The shareable link contains only the URL-encoded configuration—when you share it, you're simply sharing a URL that the recipient's browser will decode. We don't track, store, or have access to any of your team information.
There's no hard limit, but the tool works best with 2-10 team members. With more people, finding overlap becomes increasingly difficult, and the URL for sharing gets longer. For very large teams, consider breaking into smaller groups that have natural overlap.
Pick the closest major city in your timezone, or choose a timezone with the same UTC offset. For example, if your city isn't listed but you're in GMT+8, you could use Singapore (SGT) or Hong Kong (HKT). The important thing is matching your actual UTC offset.